We’re Hiring! Office Manager/Communications Specialist Needed
Job Description
Office Manager and Communications Specialist
Worthington United Methodist Church
Worthington, OH
Primary Objective:
To effectively administer the scheduling of facilities and communications of events throughout the daily operations of Worthington United Methodist Church. This position will enthusiastically support the Ministry Staff, Lay Leaders, and Congregation while maintaining beliefs and practices in unity with the church’s vision and beliefs. Through volunteer support, this position will manage the logistics of office organization and communication. This person shall be responsible directly to the WUMC Lead Pastor.
Job Requirements:
- Bachelor’s Degree or equivalent experience working in administration or communication.
- One year related administrative, communication, or volunteer experience.
- Ability to work independently and without supervision.
- Clerical skills, including keyboard, filing, and telephone.
- Working knowledge of website management and social media platforms
- Strong written and verbal communication skills.
- A willingness to learn content-creation software.
Technical And Behavioral Requirements And Skills:
- Experience in an office environment, including use of phone systems and standard office equipment
- Essential computer skills such as Microsoft Publisher, Word, Excel, Outlook, and web browsers.
- Accurate keyboard/typing and proofreading skills
- Effective communicator to staff, members, and community; works well with people and presents a hospitable office presence.
- Detail-oriented, with the ability to maintain an organized office and records and have clear communication efforts for the WUMC.
- Interact gracefully with the congregation by being a welcoming presence in the office
- Self-motivated and self-directed, able to work independently under minimal supervision
- Dedication to continuous learning in the field of communications and digital evangelism
Work Hours:
TBD. Full time with possibility of hybrid work-from-home and 50% in office, as appropriate.
Essential Duties and Responsibilities:
- Scheduling
- Scheduling of all church programming events and outside events; maintain official church events calendar
- Coordinate facilities use and meeting/event set ups with custodial staff & Trustees
- Send out building use requests; maintain database of scanned returned requests
- Coordinate scheduling and room set ups with church Outreach groups
- Weekly, update four-week calendars and as needed, update year-at-a glance calendar for planning meetings
- Update daily postings of signs indicating meeting times and locations
- Communications
- Produce weekly Sunday bulletins: worship folders, announcement section and inserts and produce monthly Taizé Service bulletin
- Participate in the design and editing of the monthly church newsletter, The Messenger, and supervise office volunteers and prepare mailing of Messenger.
- Design and produce and distribute weekly E-Blast online newsletters
- Design logos and materials for campaigns and mailings.
- Prepare seasonal congregational letters (Christmas, Easter, Stewardship) for bulk or first-class mailings, and other letters for church staff as needed
- Create seasonal brochures and work with office volunteers on signs or posters as needed for special events
- Maintain and update regularly the WUMC website (Worthingtonumc.com) and other comprehensive communication and media strategies to increase visibility, engagement, membership, and traffic to both online and offline ministries.
- Maintain and regularly post to social media platforms such as Instagram and Facebook
- Prepare Press Releases and advertising with concert or event information to local newspapers and other media venues
- Prepare all pew and worship materials such as Friendship cards, prayer requests, etc.
- Prepare slides for weekly worship and screens in the entry and lounge.
- Coordinate with church members and staff to verify information on church events as needed
- Create and coordinate monthly Volunteer schedule with office staff and volunteers as needed (office greeters, bulletin assembly, Messenger assembly and mailing) and manage volunteers.
- Administrative/Other
- Manage the daily operation of the church office.
- Perform administrative office duties as needed (greeting visitors, answering phones, copying, typing, assisting clergy, other staff, and church members)
- Maintain office and church supplies such as printer toner, copy paper, labels, communion supplies, etc.
- Distribute and track distribution of Kroger gift cards from front desk
- Maintain and prepare periodic versions of the church telephone directory.
- Prepare church ID cards, on request.
- Serve as the face of the church office. Greet all visitors in a kind and professional manner.
- Schedule volunteers to support church administration.
- Other duties as assigned.
Please send your resume to Pastor Lou at lou@worthingtonumc.com